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Docomply
Docomply

Compliance Intelligence Platform for Records Management

An intelligent compliance layer that connects your existing systems for automated management of the complete document lifecycle, from creation to archival and disposal.

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Docomply Compliance Intelligence Platform

Docomply integrates seamlessly with your current IT infrastructure: case management systems, document management systems, HR platforms, and more. Instead of replacing your systems, we build a compliance layer that automatically manages retention periods, executes archival and disposal processes, and keeps you audit-ready. All without costly system migrations or operational disruptions.

Why Traditional Approaches Fall Short

Many organisations struggle with compliance because traditional solutions don't fit the reality of modern public organisations.

Complete System Replacement

€500K-€5M+ investments, 2-5 years implementation, high failure risk (40% of large migration projects fail), training hundreds of employees.

Manual Compliance Processes

Doesn't work with thousands of cases per year, error-prone, time-consuming (60-80% of time on administration), not audit-ready.

Multiple Separate Solutions

No unified overview, integration chaos, stacking licence costs, users must work with 5+ tools, technical debt.

Do Nothing / Status Quo

Regulations tightening, audit risks and fines, manual processes don't scale, executives personally liable.

A Better Approach: Integrate, Don't Migrate

Docomply takes a fundamentally different approach. Instead of replacing your existing systems, we build an intelligent compliance layer on top. This layer connects with your case management systems, document management systems, HR platforms, and all other systems in which records reside. Via API connections we collect metadata (never the content itself) and automatically apply the appropriate retention schedule rules.

The result? You retain your existing investments and workflows, whilst getting the compliance automation you need. Employees continue working in their familiar systems. IT departments don't need to execute risky migrations. And compliance officers finally get the unified overview and automated processes they've been asking for for years.

Traditional Approach vs. Docomply

Tijdlijn
Traditionele Aanpak
Nadeel: 2-5 jaar
Docomply Aanpak
Voordeel: 4-8 weken
Investering
Traditionele Aanpak
Nadeel: €500K-€5M+
Docomply Aanpak
Voordeel: Fractie van migratiekosten
Risico
Traditionele Aanpak
Nadeel: Hoog faalrisico
Docomply Aanpak
Voordeel: Lage-risico uitrol
Aanpak
Traditionele Aanpak
Nadeel: Big-bang vervanging
Docomply Aanpak
Voordeel: Incrementele integratie
Data Migratie
Traditionele Aanpak
Nadeel: Volledige migratie vereist
Docomply Aanpak
Voordeel: Geen migratie nodig
Training
Traditionele Aanpak
Nadeel: Alle gebruikers hertrainen
Docomply Aanpak
Voordeel: Minimale training

Vergelijking: Traditionele Systeemvervanging vs. Docomply

  • Tijdlijn: Traditionele aanpak 2-5 jaar, Docomply aanpak 4-8 weken
  • Investering: Traditionele aanpak €500K-€5M+, Docomply aanpak Fractie van migratiekosten
  • Risico: Traditionele aanpak Hoog faalrisico, Docomply aanpak Lage-risico uitrol
  • Aanpak: Traditionele aanpak Big-bang vervanging, Docomply aanpak Incrementele integratie
  • Data Migratie: Traditionele aanpak Volledige migratie vereist, Docomply aanpak Geen migratie nodig
  • Training: Traditionele aanpak Alle gebruikers hertrainen, Docomply aanpak Minimale training

Cost-Effective

Fraction of migration costs. Quick ROI through time savings.

No Disruption

Employees continue working in familiar systems.

Quick Implementation

Weeks to production instead of years

Low Risk

Incremental rollout per system/department

Core Capabilities: Everything You Need for Complete Compliance

Six core capabilities that together automate the complete document lifecycle, from creation to disposal.

How It Works Technically: From Data Ingest to Disposal

Docomply follows a seven-step workflow that automates the complete document lifecycle.

1

Data Ingest

Records and documents collected via API integrations (real-time or batch)

2

Classification

AI analyses metadata and content, classifies according to business rules

3

Policy Application

Retention period rules automatically applied based on classification

4

Monitoring

Continuous monitoring of lifecycle status for each record

5

Action Triggering

Workflows started at retention period triggers (archival, disposal)

6

Archival/Disposal

Secure execution with approval workflows and certificates

7

Reporting

Immutable audit trail and reports available

Technische Workflow Proces

  1. Stap 1: Data Ingest - Records and documents collected via API integrations (real-time or batch)
  2. Stap 2: Classification - AI analyses metadata and content, classifies according to business rules
  3. Stap 3: Policy Application - Retention period rules automatically applied based on classification
  4. Stap 4: Monitoring - Continuous monitoring of lifecycle status for each record
  5. Stap 5: Action Triggering - Workflows started at retention period triggers (archival, disposal)
  6. Stap 6: Archival/Disposal - Secure execution with approval workflows and certificates
  7. Stap 7: Reporting - Immutable audit trail and reports available

Want deeper insight into technical architecture, API specifications, and integration patterns?

Download the detailed technical architecture whitepaper

Security and Compliance: Built with Security in Our DNA

Security and compliance aren't features at Docomply: they're foundations.

End-to-End Encryption

AES-256 encryption for data at rest, TLS 1.3+ for data in transit

Access Control

Role-Based Access Control (RBAC) with multi-factor authentication

BIO2 & GDPR

BIO2-ready architecture, GDPR compliance by design

Continuous Monitoring

24/7 automated security monitoring and immutable audit logs

Integration Ecosystem: Connect with Your Systems

Docomply integrates with a wide range of case and document management systems, HR platforms, and other source systems.

SharePoint

DMS

OpenZaak

Zaaksysteem

Alfresco

DMS

Corsa

Zaaksysteem

AFAS

HR Systeem

SAP

ERP

Decos JOIN

Zaaksysteem

REST API

Custom

Ondersteunde Systemen en Integraties

  • SharePoint (DMS)
  • OpenZaak (Zaaksysteem)
  • Alfresco (DMS)
  • Corsa (Zaaksysteem)
  • AFAS (HR Systeem)
  • SAP (ERP)
  • Decos JOIN (Zaaksysteem)
  • REST API (Custom)

Your system not listed?

No problem. We offer custom integrations for proprietary or less common systems. Contact us with details of your IT landscape and we'll discuss the possibilities.

Contact for custom integration

Flexible and Transparent Pricing for Every Organisation Size

We offer tailored solutions based on your specific needs, number of systems, and users. Contact us for a personal quote and compliance assessment.

Schedule a meeting with us

Schedule Demo

See Docomply in Action

Discover how Docomply can automate your compliance processes, save time, and make your organisation audit-ready, without costly system migrations.

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